![]() ![]() You have been able to save time and money by switching from manual to automated workflows in the small business. One electronic copy can be safely kept in one location, where it can be easily accessed by all users, using a document management system. There is no longer a need to invest in filing cabinets or take up valuable space in order to keep paper or hard copies for record purposes.ĭigitization eliminates the need to print numerous copies of a document before passing it around the company. Saving money on paper and other operating costs is one of the main benefits of digitizing internal paper-based processes. Here are three significant benefits of going paperless, along with examples from actual businesses that have gone paperless in the office. What are the Advantages of a Paperless Office? Having this capability is crucial if your company has more than one location or if your workers need to access papers from home. You are able to access electronic documents at any time, from any location, and using any device. The correct document management system, for instance, will collaborate with other applications to streamline processes throughout an organization. Some tasks that used to be done by hand are now done by machines. ![]() All of your important documents can be found quickly and easily because of scanning, indexing, and a central storage system. Paper documents are converted into digital files. The concept of a “paperless office” focuses on digitization. The term “paperless” describes the practice of minimizing the use of paper in favor of electronic solutions. If your company is serious about making the switch to digital, becoming paperless in the office is the first step. Because of manual processes, information workers waste time capturing, storing, and forwarding data to others.Īs a result, operational efficiency suffers and a “document disconnect” rises up, leading to delays and mistakes in the transfer of documents between essential business processes including procurement, accounting, sales, and human resources (HR). Without digitization, paper moves slowly through your company. The overwhelming amount of data and the inefficiency of paper-based company procedures make it difficult for many workers to keep up with their day-to-day responsibilities and workflows. Paper Hinders ProductivityĪccording to the same IDC report, businesses lose 21.3% of their productive time due to inefficient paper handling. Business continuity might be endangered by the likes of theft and natural disasters like floods.Īnother potential security hole is presented by printers, which are still widely used yet inherently unsafe and hackable. You will always be at risk of these kinds of hacks if you don’t have a digital backup. Because paper is meant to be temporary, after all. This figure shouldn’t come as a shock to you. Security ConcernsĪccording to a report provided to Congress every year by the Department of Health and Human Services’ Office for Civil Rights, 62% of data breaches at organisations with more than 500 employees occur due to the improper disposal of paper documents. This research outlines the primary advantages and best practices for small and medium-sized organisations to begin saving money and reclaiming staff time.Īlso consider the opportunity cost of keeping knowledge employees away from higher-value, higher-productivity duties because of the need to deal with paper-based processes.Įmployees’ time wasted on these kinds of activities could be costing your business thousands. Nucleus Research revealed a ROI of $8.55 for every dollar invested in content management for small and medium-sized businesses. In addition to the price of paper, there is also the expense of filing, transporting, and storing papers. Cost PressureĪccording to Gartner, businesses spend 1% – 3% of their sales on printing costs in the office. To use a paper-based system is to incur additional expenses, slow down processes, and leave yourself vulnerable to security privacy violations. What are the Drawbacks of Paper Processes? What are the advantages of a paperless office?.What are the drawbacks of paper processes?.If you want to know how bad the paper problem is and how to go paperless in the office, keep reading. According to one study, businesses lose about $20,000 per knowledge worker annually due to processing paper. ![]()
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